Manufacturer of Precision Rotary Nickel Screens


How to Manage Documents and Finances

Manage Financials and Documents

While they may not be as exciting as a new product or service, financial documents are important to run your business. They provide insight into the finances of your company and help you make better decisions.

A business should ensure that all financial documents are organized and easily accessible. This includes everything from accounts payable and receivable to payroll and inventory. This will help you avoid being a victim of opportunities and improve your cash flow. Furthermore, properly managed financial documents allow companies to keep in line with regulations while avoiding fines and penalties.

All your financial documents in one location. Look over your kitchen counters or entryway desk, your home office or car trunk or garage, basement or any other place that you often accumulate documents. Then, get rid of any unnecessary paperwork like junk mail, expired coupons and catalogs. You may also want to get rid of old product manuals or other documents that are not used. Once you’ve gathered all your documents, you can sort them into categories. For instance, you might have sub-categories for your different credit cards or insurance policies. If you’re using a digital filing system, create folders for each category and use consistent naming conventions (e.g., “Year-Month-Day_Description”). This will make it easier to find your files, as well as for anyone else who may need them in the future.

If you want to store your documents for a long time make sure you choose a storage solution that is both safe and easy to access. There are a variety of options, including filing cabinets, offsite storage or cloud-based document management systems. With the latter option you’ll be able to instantly access your documents from any location with permissions-based access that can be monitored and managed. A DMS can automate workflows to trigger alarms and escalation in order to ensure that procedures are followed which can reduce the need for manual handling and errors.

The financial industry is home to numerous documents that must be handled, from conservatorship and power of attorneys documents for individuals to investments portfolio and bank account records for commercial accounts. In addition there are numerous regulatory documents, including Sarbanes-Oxley, FRCP, SEC, Graham-Leach-Bliley and other laws that require proper control and management of sensitive information.

It is crucial to choose a system that is easy-to-use and that integrates with other systems within your business to meet the demands of your business. FileCenter is a good choice because it’s inexpensive and does not require a subscription and is accessible on any device. Plus, it’s compatible many cloud services that allow for simple sharing of files by remote employees. Contact us today to find out how FileCenter can improve your document management and financial processes. We offer a 30-day free trial and demo without commitment. We would love to hear from you!

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