Audits can be a time-consuming, resource-intensive process that requires a lot communication and collaboration. It is essential that all communication is documented and tracked in order to ensure compliance. A virtual data room (VDR) can help auditors and team members keep track of everything they need to know throughout the process, making it safer and faster to complete.
VDR for Audits: Top Reasons VDR is Great for Your Business
A VDR for audits has the advantage of consolidating all your documents and files in one place. This ensures that everyone has access to the information they need, which can save your company a lot of time and money in the long run.
A good VDR for audits also provides a built-in audit trail, which records every user activity in a time-stamped audit record. This allows for transparency and accountability. Businesses can also surgically assign accord to users, so that only the people who need it are able to access the information they require. This reduces the chance of data infringement, and ensures that information is only accessible to those who are authorized to access it.
A VDR is also useful for audits because it has built-in activity reporting. This gives you detailed information about who viewed docs and how long. This information can be used to help audit teams identify who is working on a particular document and plan for audits ahead of time.
Many VDRs also have a Q&A feature, which allows users to add comments and questions to files that can speed up the audit process. This feature is especially useful for large audits, as it can allow more members of your team to contribute to the discussion.
It can also speed the review of vouching or tracing documents which are two of most resource-intensive aspects of an audit. These processes involve searching for and verifying documents that are based on their source such as a cash transaction or invoice.
VDRs for audits also prevent duplicate files and paperwork, as each item from the requirements list is automatically created in its own folder. This makes it easier for team members to organize tasks according to item statuses or tags. This can be useful when delegating. The VDR can be monitored remotely from a central location to ensure that your team is up-to-date on any changes.